Our staff is here to provide a safe and welcoming experience. We look forward to meeting you!
Welcome to Penn!
As part of Penn's enhanced people-centered emphasis, Onboard@Penn provides reliable, efficient,
responsive services for new hires and current Penn workers.
Schedule your in-person appointment with Onboard@Penn. Prior to visiting our office, please be sure to complete your onboarding tasks in Workday, including your I-9, and to bring original documents and identification.
You will receive two important communications as a part of the onboarding process:
- An email with instructions for setting up your PennKey and password, and
- A welcome email from Workday with instructions for completing your onboarding tasks
Your PennKey and password are required to access many of Penn's systems, including Workday and SecureShare. Before your first day of work at Penn, you will need to complete the University's electronic onboarding process in Workday.
Monday, Tuesday, and Thursday
9 a.m. to 4:30 p.m., by appointment only
Wednesday & Friday
9 a.m. to 5 p.m.
In-person visits are by appointment only.
3425 Walnut Street
Philadelphia, PA 19104-3433
For workers who will be on campus at any time for any reason, Form I-9 Section 2 must be completed in person:
- Review Lists of Acceptable Documents
- Make an appointment
- Proceed to Onboard@Penn, 3425 Walnut St., with original documents
Employees Working 100% RemotelyFor employees who will work 100% remotely with no campus presence due to COVID-19, Form I-9 Section 2 may be completed remotely upon hire with in-person review upon return to campus.
Submit documents to Will S. Robinson, Onboard@Penn Specialist, via SecureShare. You will need to login to SecureShare using your PennKey and password. See screenshot below for where to enter Will's name.
Please note: During normal operations, Part 2 of the Form I-9 must be completed in person at Onboard@Penn. Due to COVID-19, the Department of Homeland Security (DHS) has given temporary flexibility allowing electronic examination of documents for those employees who work 100% remotely. When this flexibility expires and/or when you begin working on campus at least some of the time, you will be required to bring your original documents to Onboard@Penn for physical examination within three business days. If you transition to working on campus at least some of the time in the future, please see the Onboard@Penn website for additional information and to schedule an appointment within three business days of when you begin to work on campus. Likewise, if DHS determines that it will no longer provide Form I-9 flexibility to those working 100% remotely, you will receive an email notification when you are required to come to Onboard@Penn, and it is expected that you will comply with that notice within the time period allotted.
Transitioning From Remote Work to On Campus
If you completed Form I-9 electronically after March 16, 2020, and you have begun working on campus or you will return to campus in the future at least some of the time, you are required to bring the following documents to Onboard@Penn for physical inspection within 3 business days.
- Form I-9 Acceptable Documents. Bring one document from List A (Documents that Establish Both Identity and Work Authorization) - or - one document from List B (Documents that Establish Identity) and one document from List C (Documents that Establish Work Authorization).
- A green PennOpen Pass
- A face covering